For chief of staff, VP operations, and heads of ops
VoiceHubs is the meeting prep tool for chief of staff, VP operations, and heads of ops at scaling companies. Cross-functional inputs land before the exec meeting starts, the decision trail captures itself, and the last-minute Slack scramble for “what does Design think?” goes away.
Works with Google Calendar and Outlook. Used by chief of staff and ops leads at Series A through public-company scale.
Inputs across five teams
3 of 5 in
Q3 forecast input
Finance
Three scenarios, recommended path attached.
Hiring plan alignment
People
Headcount asks reconciled with budget envelope.
GTM commit
Sales
CRO drafting. Deadline 4pm Friday.
Product roadmap signals
Product
Two competing bets, ranked. CS retention angle flagged.
Engineering staffing risk
Engineering
Nudge sent. Reply expected Friday morning.
Finance hasn't sent the forecast slide. Sales is unclear whether the commit number is the conservative or the stretch one. Engineering said the staffing risk was “manageable” in a thread on Tuesday, but you can't tell if that's still true. You DM each lead individually. Three of them are heads-down in another meeting and won't see the ping for two hours.
By the time you reconcile the inputs, the leadership meeting is twenty minutes away and the deck is still wrong. Tomorrow the CEO asks you why the Q3 commit slipped, and the answer is in a thread three Slack channels ago.
The orchestration isn't hard. It's scattered. And the decision trail is gone the moment Slack scrolls.
VoiceHubs replaces the one-on-one reconciliation work, the Slack thread archaeology, and the “wait, what did Finance actually say?” moments. The meetings stay, the chaos doesn't.
Leadership team prep
Each lead submits their week's signals into the VoiceHub the day before leadership. Reconciliation is automatic, the conflicts and dependencies surface in the overview, not in your DMs at 11pm. By Friday morning the agenda writes itself.
60–90 min
per leadership prep
Cross-functional escalations
When Engineering and CS disagree about an at-risk renewal, the VoiceHub collects both sides async. The meeting is then thirty minutes of resolution, not ninety minutes of restating positions. You attend to facilitate, not to translate.
30–60 min
per escalation
Quarterly planning
The quarterly that used to take three weeks of one-on-ones with each lead now runs in a single async cycle. Each function commits their plan, asks, and risks into the VoiceHub. The synthesis surfaces conflicts and unspoken assumptions before the room ever gets booked.
2–3 weeks
per quarterly cycle
Quarterly planning is the chief of staff job at its most cross-functional and its most exhausting. VoiceHubs collapses the three weeks of one-on-ones into a single async window. Same input, same alignment, a fraction of the calendar.
Before VoiceHubs
Three weeks of 1:1s, Slack chasing, doc reconciliation
Week 1, Mon
1:1 with Finance to align on the forecast model
Week 1, Tue
1:1 with Sales to nail down the commit
Week 1, Thu
1:1 with Product to surface the roadmap conflict
Week 2, Mon
Reconcile inputs in a doc. Find three contradictions.
Week 2, Wed
Re-loop with each function on the contradictions
Week 3, all week
Chase the last two leads who haven't replied
With VoiceHubs
One async cycle, synthesis writes itself
Fri, end of week
Open the quarterly VoiceHub. Deadline set for next Friday.
Mon–Thu
Every function submits their plan, asks, and risks on their own time
Fri morning
VoiceHubs surfaces conflicts and dependencies in the synthesis automatically
Fri afternoon
Leadership reviews the synthesis. Decides. Confirms.
The orchestration moves out of your one-on-ones and into the meeting prep itself. Which means the orchestration scales when the company does. Which means you get your week back.
Pick the meeting you keep reconciling in DMs the night before. Connect VoiceHubs. Send the prep VoiceHub instead of the usual chase.
If every lead's input is in by deadline, you keep using it. If they ignore it, you've spent five minutes finding out.
Free to start. No credit card. Used by chief of staff and ops leads at Series A through public-company scale.
