Your calendar under the rule
One rule, enforced on every meeting. Unprepared meetings don't run. Your meeting culture resets in 90 days.
You set the rules
You pick which meetings get a VoiceHub.
Preparation gates · both must clear
≥ 60% must contribute 24h before the meeting
You pick the share and the deadline.
Read + choose + share 4h before the meeting
You pick when the organiser must act.
Both cleared
Meeting runs, fully aligned and prepared.
Any gate failed
Auto-cancel. Organiser reschedules.
See it in action
One meeting, from Monday's invite to Wednesday's sealed pre-read. Watch it play out.
Roadmap review · Q4 prioritization
Tue 10:00 – 11:00 · 7 attendees
Scope of the decision
What should we focus on next quarter, and why?
Context
AI insight
82% alignment
The team converges on Workflow + Integrations as the highest-conviction path (all 5 contributors agree on the why, 92% support). Stability-first is a real minority position with high feasibility. Onboarding revamp lands as low-priority for this quarter.
Workflow + Integrations · Q4
Recommended5 supporting · 1 challenging
Grounded in
3 follow-up questions asked to sharpen the signal · 12 peer reactions across the contributions.
Traceable & anonymous
Team mood
Pragmatically optimistic
Energy 70% · convergent
Key constraint
Renewals by Q3 · at-risk
Named by 3 of 5 voices
Roadmap review · Q4 prioritization
20:00
meeting slot
Read the room
Everyone agrees on the WHY. The real tension is execution capacity.
Frame the three positions. Everyone already read them.
How to run this
Name the three positions in one sentence each. Skip the recap — the room came in briefed.
Where all 5 contributors agree: integration layer matters, workflow has urgency.
Where you diverge: sequencing (stability-first vs integration-first).
Stress-test the recommended path against the strongest concern.
Pick a direction. Recommended: Workflow + Integrations · Q4.
Sign off in the calendar event. Notes land in the invite.
Monday · afternoon
Invite goes to all 7 attendees. Scope, deadline, one line: contribute or the meeting doesn't run. One-tap join, no app.
Tuesday · afternoon → evening
Wednesday · morning
Wednesday · 5:00 pm
24h before the meeting. 5 of 7 contributed, past the 60% floor. Sealed. Synthesis starts.
Scope of the decision
What should we focus on next quarter, and why?
Context
Roadmap review · Q4 prioritization
Tue 10:00 · 7 attendees
Context
Invited
AI insight
82% alignment
The team converges on Workflow + Integrations as the highest-conviction path (all 5 contributors agree on the why, 92% support). Stability-first is a real minority position with high feasibility. Onboarding revamp lands as low-priority for this quarter.
Workflow + Integrations · Q4
Recommended5 supporting · 1 challenging
Grounded in
3 follow-up questions asked to sharpen the signal · 12 peer reactions across the contributions.
Traceable & anonymous
Team mood
Pragmatically optimistic
Energy 70% · convergent
Key constraint
Renewals by Q3 · at-risk
Named by 3 of 5 voices
Roadmap review · Q4 prioritization
20:00
meeting slot
Read the room
Everyone agrees on the WHY. The real tension is execution capacity.
Frame the three positions. Everyone already read them.
How to run this
Name the three positions in one sentence each. Skip the recap — the room came in briefed.
Where all 5 contributors agree: integration layer matters, workflow has urgency.
Where you diverge: sequencing (stability-first vs integration-first).
Stress-test the recommended path against the strongest concern.
Pick a direction. Recommended: Workflow + Integrations · Q4.
Sign off in the calendar event. Notes land in the invite.
What happens between Friday and Tuesday
Monday afternoon
This meeting cleared your rule (3+ attendees, internal), so a VoiceHub attaches to it and goes out straight away. Each attendee gets an email with the scope, extra context, a deadline, and one line naming your contribution threshold — for this team, at least 60% must weigh in or the meeting won't run. They confirm once, no signup or app, and contribute when it fits.
Tuesday · afternoon → evening
Maya speaks 42 seconds from her walk about deferred stability and the on-call burden. Theo records 35 seconds about onboarding, then because the VoiceHub interacts with Theo his real concern surfaces: it's the taxonomy, not the onboarding. Amir leaves 68 seconds from his couch about workflow automation, and his real worry surfaces too.
then…
Wednesday · morning
Priya records 54 seconds: 11 enterprise accounts asking about integrations, two at-risk renewals. Sam adds 47 seconds on the moat story. As voices land, attendees can agree, push back, or add nuance to each other, threaded where a debate warrants it. Only attendees can react.
then…
Wednesday · 5:00 pm
Wednesday 5 pm, 24 h before the meeting. Five of seven contributions in, well past the 60% floor. VoiceHubs seals the collection and starts synthesising a pre-read.
The two gates
Contributions are in. Now the two gates do the work, automatically, on every meeting your rule matches.
Gate 1 · Attendees
VoiceHubs groups themes, tensions and paths from what people said, and drops the pre-read in the organiser's inbox at least 24h before the meeting.
If it hadn't cleared, no pre-read. The meeting auto-cancels; the organiser reschedules.
Pre-read · Roadmap review · Q4
Threshold met · 5 of 7
AI insight
82% alignment
Highest-conviction path: Workflow + Integrations. Two other positions worth reading.
Workflow + Integrations · Q4
Recommended5 supporting · 1 challenging
Read full decision landscape
Grounded in
Gate 2 · Organiser
Pre-read lands 24h before the meeting. Two actions unlock the meeting: read it, then shorten-or-keep + share. Skipping this step auto-cancels the meeting.
Nothing goes to the room until the organiser is prepared as well. No confirmation, no meeting.
Roadmap review · Q4
Gate 1 passed · 5 of 7
Read the pre-read
Themes, tensions, and two to six ways forward, computed from what people actually said.
Choose keep or shorten, and share the pre-read
Keep as-is or drop the length to what the decision actually needs. Either way, the pre-read goes out to the room the moment you confirm.
Why this is a problem
Notetakers, summarisers, minute-savers all optimise the meeting during or after. VoiceHubs sits BEFORE, on the calendar itself. Four cultural pains, solved with a gate on every meeting.
The agenda is messy
Our meetings feel chaotic because we lack a clear structure.
By applying VoiceHubsEvery meeting arrives with scope, goal and background attached to the invite. No lengthy catch-up.
The loudest voice wins
A few speak up, the rest stay quiet. Loudest wins.
By applying VoiceHubsEveryone contributes async. Synthesis groups perspectives by theme, not by who spoke last.
Low engagement
Attendees show up cold. Nobody read the calendar description.
By applying VoiceHubsContribution is required, not optional. The meeting only runs when preparation actually happened.
Decision-making is slow
Reaching consensus drags on, longer meetings, or more of them.
By applying VoiceHubsThe debate happens before the meeting. The meeting itself shrinks to what the decision actually needs.
days to a new meeting culture
How to fix it
Not a change program. One rule, enforced everywhere. In 90 days: meetings that happen are prepared. The ones that don't give people their time back.
Pricing
The rule you set once, priced two ways. Run it on your own calendar as a pilot, or roll it out across every calendar in the org, sized to your headcount.
Run the rule on one calendar as a pilot.
Flat monthly fee, no metering, no per-meeting math. The seat owner sets the rule once, and every qualifying meeting they organise gets a VoiceHub with unlimited contributions.
Fits when
20 free contributions on signup. No credit card.
Company-wide
Rolling this out across every calendar in the organisation.
Still priced per seat, at a rate far below the individual seat. Larger companies pay less per seat because the rollout covers more of the calendar. Unlimited contributions on every seat and a single procurement-friendly invoice.
Includes
We'll reply within a working day with a quote for your size.
A 20-minute call with us. We'll look at your organisation's meeting mix, model what a gate would catch on your last two weeks of meetings, and walk you through the enforcement mechanic end to end.
