The Real Meeting Problem

Let’s be honest: if you’re reading this, your calendar probably looks like a game of Tetris. Back-to-back meetings, scattered across time zones and platforms. You sit through endless calls, ping-pong between chat threads, and somewhere in the digital haze, you start to wonder, why did we even need to meet for this?

Modern work culture is obsessed with making meetings “better”:

- AI-generated recaps

- Automated agendas

- Scheduling tools that double as life coaches

But all of these tools share a dangerous assumption: that meetings are the natural state of collaboration. What if the real problem isn’t how we meet, but why we meet in the first place?

The Meeting Default: A Modern Malaise

Meetings became the default solution for almost any work problem:

- Need input? Let’s schedule a meeting.

- Have an idea? Let’s jump on a call.

- Need alignment? Block an hour.

But here’s the dirty secret:
Most meetings are an elaborate ritual for work that could, and should, happen asynchronously. Too many voices go unheard, valuable time is squandered, and the loudest (or most senior) person tends to dominate.

This isn’t just annoying. It’s expensive. According to Harvard Business Review, organizations waste billions on unnecessary meetings every year. More importantly, the best ideas often get buried under “meeting fatigue” before they see the light of day.

The Wrong Question: “How Can We Make Meetings More Efficient?”

Every new tool claims to make meetings less painful:

1) Better notes!

2) Smoother scheduling!

3) Automated summaries!

But these are just band-aids on a deeper wound. They help you survive meetings, not challenge whether they should happen at all.

The Right Question: “Do We Even Need a Meeting?”

When we started building VoiceHubs, we didn’t set out to create yet another meeting app. We started with a radical question:

Do we even need one?

What if you could:

- Gather input from your team, regardless of time zone or calendar availability

- Test assumptions and align priorities before blocking calendars

- Capture diverse voices (not just the loudest)

- Spark ideas in people’s own words, at their own pace

All without a single meeting invite.

VoiceHubs: Built for the Moments Before the Meeting

VoiceHubs is a space for everything that happens before someone says, “let’s schedule a call.”

- Share a voice note, a prompt, or a decision point

- Let people respond on their own time, in their own voice

- See ideas, concerns, and consensus emerge asynchronously, no back-to-back calls required

It’s not about making meetings more efficient. It’s about making them optional, so when you do meet, it’s for the right reasons, with the right people, and all the groundwork already done.

A Future Where Meetings Are the Exception

Imagine a world where meetings are rare, purposeful, and energizing, not automatic. Where the best thinking isn’t trapped in endless calls, but flows freely, captured and acted upon when it matters.

That’s why we built VoiceHubs - Not to help you manage your meeting overload, but to help you escape it. So next time you think, “Let’s schedule a meeting,” pause and ask: Do we even need one?

Odds are, you don’t.

‍